Minutes

REGULAR COUNCIL MEETING
APRIL 23, 2007


The Town Council met in regular session on Monday, April 23, 2007, in the Council Room of the Town Hall, 127 Center Street, South. Mayor M. Jane Seeman, called the meeting to order with the following members of Council present: Laurie G. Cole, Daniel M. Dellinger, Edythe F. Kelleher, George E. Lovelace, Michael J. Polychrones, and Maud F. Robinson. Also present were John H. Schoeberlein, Town Manager; Steven D. Briglia, Town Attorney; and Carol A. Orndorff, Town Clerk.

The invocation was offered by Reverend Doctor Deloris Washington, Executive Director of the Marsh Christian Counseling Center, Vienna, Virginia; followed by the Pledge of Allegiance to the Flag of the United States of America.


APPROVAL OF THE MINUTES OF THE REGULAR COUNCIL MEETING OF APRIL 9, 2007.

It was moved for the approval of the Minutes of the Regular Council Meeting of April 9, 2007.

Motion: Polychrones
Second: Dellinger
Motion carried: 6/1 Abstention

Abstaining: Cole (Not present at 4/9/07 Council Meeting)



RECEIPT OF PETITIONS AND COMMUNICATIONS FROM THE PUBLIC

Mr. John Lingenfelter, Director of Student Activities, James Madison High School, was present and stated that Madison High School had begun its preparation to install a synthetic turf field on the football/soccer/lacrosse stadium field. He indicated the cost of the turf field was $850,000.00 and the school was still $30,000.00 shy of that goal; that generous donations had been received from Pulte Homes, Fairfax County Board of Supervisors, Vienna Youth Sports, Vienna Youth, Inc., and the Madison Athletic Boosters. Mr. Lingenfelter requested the Town Council to consider making a donation to this endeavor and thereafter, handed out to members of Council a flyer entitled Community Impact of a Synthetic Field at James Madison High School. (Copy attached to Official Minutes.) He further addressed the various benefits of acquiring the synthetic turf and disadvantages of not having the turf for the fall practice.
Discussion took place relative to the field being available for other community athletic programs. Mr. Lingenfelter indicated it would be available to other entities.

Mayor Seeman commented to Mr. Lingenfelter that Council was currently in the budget planning stage and would take his request into consideration.



REPORT AND INQUIRIES OF COUNCIL MEMBERS

Councilwoman Cole spoke of the rookie Prince William County firefighter who died the previous Monday as he searched a burning house to make sure no one was trapped inside. She indicated that a wonderful article appeared in the Washington Post in tribute to him and his dedication to his chosen career.

Councilwoman Cole spoke of attending a recent meeting relative to “Making Tysons Corner Work” and of the various points that had been addressed by the speaker during the meeting. She thereafter reviewed the various elements of the conceptual plan of development which had been explored and the vastness of the entire project. Councilwoman Cole further spoke on the traffic gridlock which will occur on Route #123 and the effects upon the Town.

Councilwoman Cole provided information on an upcoming seminar being provided by the Fairfax County Task Force relative to development of policies for the protection of trees. She indicated the seminar would be of interest to several of the Town Departments and suggested attendance would be beneficial.

Councilwoman Cole spoke of reading an article in the Herndon Observer regarding the Town of Herndon Golf Course, and that it has been recognized as a “Green.”

Councilman Lovelace complimented the Director of Parks and Recreation regarding the work being accomplished at the new
Town Green. He indicated that he had a few concerns regarding the entrance off of Maple Avenue, however, Ms. Salgado has assured him that she had ordered large bollard planters, which will be installed on either side of the entrance. Councilman Lovelace spoke of the increased traffic on Maple Avenue and requested that the Transportation Safety Commission study the traffic flow and what could be done to mitigate the impact at the Maple Avenue entrance.

Councilman Lovelace indicated that he was interested in providing a parking deck somewhere in the business/commercial area; and had spoken with several business owners in this regard. He stated that he would bring additional information to the Council Members at a later time.

Councilman Lovelace spoke of receiving several inquiries regarding the issue of the taking down of existing homes and the size of the re-builds. He stated that one of the inquiries received was relative to a re-build in the 400 Block of Glyndon Street and what recourse did a neighboring citizen have when it was deemed the new house did not meet Town Code requirements. Councilman Lovelace requested the Town Attorney to provide him with a response to this issue.

Councilwoman Robinson stated she would like to show her appreciation to Mr. Mark Allen (Department of Parks and Recreation) and his staff, for the beautiful display of tulips and other blooming plants, which appear throughout the Town.

Councilman Polychrones spoke of requesting the Town Manager to attend the Vienna Host Lions Club Meeting last month, as the guest speaker. He stated he would like to publicly thank John Schoeberlein for the excellent presentation. Many of the Members had expressed that his presentation had been the “best one they had heard in a long time.”


REPORT OF THE TOWN MANAGER

None


REPORT OF THE MAYOR

Mayor Seeman indicated that she had received information from the Virginia Department of Transportation, which she had forwarded to the Department of Public Works, relative to the “Safe Routes to School” program. She indicated the information contained information for application of grant funding for programs and projects for communities interested in increasing opportunities for children to bike or walk to school safely. The Mayor further indicated that part of the program teaches bike and pedestrian safety; and also there is available grant funding for infrastructure projects, which she stated did not require matching funds. Mayor Seeman felt this grant funding was an excellent source to obtain monies for the sidewalk program.

Mayor Seeman reported on the Closed Session convened this date at 7:30 P.M., stating that during the Session discussion was conducted relative to existing Town Board and Commission vacancies, reappointments and consideration of Council appointments to the Policy Committees, Virginia Municipal League. The Mayor further stated that no other business had been conducted.

It was moved that the members of the Vienna Town Council be polled to affirm that during the Closed Session convened this date, April 23, 2007, the Town Council discussed matters of personnel, specifically current vacancies on Town Boards and Commissions and nominations of Council Members to serve on VML Policy Committees. It was further moved that the Certification Resolution be adopted in accordance with State Statutes and the Town Clerk is authorized to execute the Certification Resolution. It was further moved that the Closed Session be continued to May 21, 2007 at 7:15 P.M. in accordance with Virginia Code Section 2.2-3711.A(1) for the purpose of discussing matters of personnel, specifically the conducting of interviews with individuals interested in appointment and/or reappointment to Town Boards and Commissions.

Motion: Kelleher
Second: Robinson
Carried unanimously – Poll vote

Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman

As noted above, the Town Clerk conducted a Poll vote of the Members of Council, recorded same, and executed the Certification Resolution. (Copy attached to Official Minutes.)

It was moved that the following named Council Members are nominated to serve on the Virginia Municipal League’s Policy Committees for the year 2007-2008: Finance, Councilwoman Edythe Kelleher; Environmental Quality, Councilman Dan Dellinger; General Laws, Councilman George Lovelace; Transportation, Councilwoman Laurie G. Cole; Legislative Committee, Mayor Jane Seeman (Serving as Vice Chair, Town Section); Executive Board, Councilman Mike Polychrones (Serving as 2nd Vice President).



PROPOSALS FOR ADDITIONAL ITEMS TO THE AGENDA

None



REQUEST FOR APPROVAL OF THE FINAL PLAT FOR A TWO LOT SUBDIVISION ON PROPERTY LOCATED AT 200 NUTLEY STREET, N.W. IN THE RS 12.5, SINGLE FAMILY DETACHED RESIDENTIAL ZONE, FILED BY IBRAHIM CHEHAB, GEOENV ENGINEERS, AGENT FOR BUILDING TECHNOLOGIES GROUP, INC., OWNER.

It was moved that based on the fact that no one was present to represent this item, it is deferred for one time only, to the next Council Meeting, May 7, 2007, for consideration.

Motion: Polychrones
Second: Lovelace
Carried unanimously



REQUEST FOR APPROVAL TO INSTALL A SPEED HUMP ON PARK STREET, ADJACENT TO 335 PARK STREET, N.E. AND REQUEST FOR APPROVAL TO CHANGE THE INTERSECTION OF PARK STREET, N.E. WITH HILLTOP ROAD AND AYRHILL AVENUE, N.E., TO THREE WAY STOPS.

Mr. Curt Young, 354 Park Street, N.E., addressed Council and stated over the past several months the residents of Park Street, N.E., have actively discussed the need for greater traffic calming and safety measures along the street; their concerns have increased ever further after the release of the details concerning the planned Beulah Road project and the detour route. Mr. Young spoke of presenting a Petition signed by 50 properties that either front or corner along Park Street, from Church Street to the far north cul-de-sac; the Petition indicates 47 of the 50 residences support the requested traffic calming measures. At this time Mr. Young provided a view-graft presentation of the various sites which they are requesting to be provided which are: (1) Adding a speed hump across Park Street, N.E., adjacent to 335 Park Street N.E., mid-yard, on the east side of the street and the empty side yard lot on the west side of the street associated with 340 Park Street, N.E.; (2) Make the Park Street and Hilltop Road, N.E., intersection a three-way stop intersection, by placing appropriate stop signs along Park Street for both directions of travel; (3) Make the Park Street and Ayr Hill Avenue, N.E., intersection a three-way stop intersection, by placing appropriate stop signs along Park Street, N.E., for both directions of travel. Mr. Young further spoke on the current vehicular volume, the amount of excessive speeding that occurs and the problematic line of sight issues which current exist at the intersections.

Mayor Seeman discussed the line of sight issues which exist especially at Hilltop Road, the traffic counts which had been taken; along with the recommendation for approval of the request received from the Transportation Safety Commission.

Mayor Seeman called upon anyone in the audience wishing to speak in favor or in opposition to the requested traffic calming measures.

The following persons spoke in favor of the requested measures, based on elements of safety, control of speeding, needed sidewalks, volume of traffic, anticipated volume of traffic during the Beulah Road re-construction project and the volume of motorist parking on Park Street during Town functions:

Mr. John Barrert, 343 Park Street, N.E.
Ms. Susan Stillman, 213 Ayr Hill Avenue, N.E.
Mr. Dan Mulville, 200 Church Street, N.E.
Mr. Kirt Koesler and Mrs. Susan Ridge Koesler, 353 Ayr
Hill Avenue, N.E.
Mr. Pete Richmond, 436 Park Street, N.E.
Ms. Kirsten Brown, 200 Albea Street, N.E.
Mr. Don Bishop, 326 Birch Street, N.E.,
Mr. Mark Schroder, 217 Ayr Hill Avenue, N.E.
Mr. Steven Kenney and Mrs. Susan Kenney, 200 Hilltop
Road, N.E.

During Mr. Pete Richmond’s testimony, he suggested that painted stop bars be provided at the location of the stop signs.

It was moved for approval to install a speed hump on Park Street, N.E., adjacent to 335 Park Street, N.E., and to change the intersections of Park Street and Hilltop Road, N.E., and Park Street and Ayr Hill Avenue, N.E., to three-way stop intersections.

Motion: Polychrones
Section: Robinson
Carried unanimously – Poll vote

Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman



RECOMMENDATION TO AWARD RFP 07-03, NUTLEY YARD RECORDS STORAGE BUILDING, ARCHITECTURAL AND ENGINEERING SERVICES, TO WILEY & WILSON, INC. IN AN ESTIMATED AMOUNT OF $24,350.00 TO PROVIDE THE SITE PLAN, BUILDING, FOUNDATION, AND BUILDING PLANS.

It was moved for approval to award RFP 07-03 for Architectural and Engineering Services for the Nutley Yard Records Storage Building to Wiley & Wilson, Inc., in an amount not to exceed $24,350.00 from Account #370202-48801.

Motion: Dellinger
Second: Polychrones
Carried unanimously – Poll vote

Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman




It was moved to adjourn.

Motion: Robinson
Second: Cole
Carried unanimously

The Regular Meeting of Council adjourned at 9:20 P.M.

Town Government  / Town Services  / Regulations & Ordinances  / Town Information  / Town Departments  / Mailbox