Minutes

REGULAR COUNCIL MEETING
December 4, 2006


The Town Council met in regular session on Monday, December 4, 2006, in the Council Room of the Town Hall, 127 Center Street, South. Mayor M. Jane Seeman called the meeting to order with the following members of Council present: Laurie G. Cole, Daniel M. Dellinger, Edythe F. Kelleher, George E. Lovelace, Michael J. Polychrones, and Maud F. Robinson. Also present were John H. Schoeberlein, Town Manager; Steven D. Briglia, Town Attorney; and Carol A. Orndorff, Town Clerk.

The invocation was offered by Rev. Craig Burns, Pastor, Vienna Assembly of God Church; followed by the Pledge of Allegiance to the Flag of the United States of America.


APPROVAL OF THE MINUTES OF THE REGULAR COUNCIL MEETING OF NOVEMBER 20, 2006.

It was moved for the approval of the Minutes of the Regular Council Meeting of November 20, 2006.

Motion: Cole
Second: Lovelace
Motion carried unanimously




RECEIPT OF PETITIONS AND COMMUNICATIONS FROM THE PUBLIC

Mr. Dave Redman, 1005 Echols Street, S.E., presented a brochure prepared by the Association of Virginia Community Service Boards, and contains information as to the various services which are provided to needy citizens of Virginia. Mr. Redman stated there are forty service boards throughout the State of Virginia and he was present to seek the Town Council’s support in contacting our Legislators relative to funding considerations by the General Assembly. He indicated the brochure contained all the information as to the required funding and thereafter, spoke on the various critical needed programs. He thanked the Council Members for anything they could do to assist the Service Boards in their efforts to obtain funding.

Mr. John Runyon, 315 Old Court House Road, S.W., addressed Council and requested that road notification signs not be placed in the sidewalk areas and be placed in the street. The placing of the signs in the sidewalk area blocks those persons walking and especially mothers with baby carriages. Mr. Runyon further suggested that Town residents mulch their leaves when they cut the grass and that would reduce the Town’s expenses and would be better for the environment.

Rev. Craig Burns at this time presented Council Members with bread from the Great Harvest Bread Company on behalf of the Church, with wishes for a blessed holiday season.



REPORT AND INQUIRIES OF COUNCIL MEMBERS

Councilwoman Kelleher spoke on an e-mail received regarding the stop signage installed at Park Street and Tapawingo Road. She indicated the e-mail had been sent by Mr. Ron Corso and he is requesting that crosswalks be provided on Park Street, which would make the stop signs more visible. She indicated that since crosswalks are primarily for pedestrians, she requested that the matter be referred to the Transportation Safety Commission for review and recommendation.

Mr. Schoeberlein indicated that he would refer the matter to the Transportation Safety Commission.

Councilwoman Robinson extended congratulations to Cathy Salgado and the Department of Parks & Recreation crew for the great job they had done with the tree at Church and Mill Streets, with the lights, etc.

Councilwoman Cole spoke of attending a breakfast sponsored by the Vienna Tysons Regional Chamber of Commerce, called the “Changing face of Tysons Corner, Part 2.” It was held in cooperation with Fairfax County Economic Authority and the Dulles Corridor Metro Rail Project. She indicated it had been an interesting presentation by the representatives of the Tysons Corner Mall about the expansion; they do have a web site for viewing (Tysonsfuture.com) which provides a computer rendering what they envision for the mall. Councilwoman Cole stated the expansion was huge, combining retail, office and residential and she would encourage people to look at the web site. She further stated that Mrs. Marsha McAlister, who is the manager for the Dulles Corridor Metro Rail Project, was also a presenter and spoke on the current status of above ground construction plans. Mrs. McAlister stated that she would be interested in making a presentation to the Town Council on the status of the project. The third presenter was a staff member from the County’s Economic Development Authority who addressed real estate trends in the Tysons Corner area.

Upon discussion, the Mayor requested the Town Manager to invite Mrs. McAlister to attend the January Work Session and provide a short presentation on the current status.




REPORT OF THE TOWN MANAGER

None




REPORT OF THE MAYOR

Mayor Seeman spoke of several Board and Commission vacancies and the need to interview several individual prior to January 2007.

It was moved that a Closed Session be conducted on December 18, 2006 at 7:15 P.M. for the purpose of discussing matters of personnel, specifically, interviewing of persons interested in appointment and/or reappointment to Town Boards and Commissions. It was further moved that the Closed Session is in accordance with Virginia Code Section 2.2-3711.A(1).

Motion: Kelleher
Second: Robinson
Carried unanimously




PROPOSALS FOR ADDITIONAL ITEMS TO THE AGENDA

It was moved to add as Item #13, consideration to adopt a Resolution relative to the Metro rail development at Tysons Corner.

Motion: Cole
Second: Mayor Seeman
Carried unanimously






REQUEST AUTHORIZATION EXPEND FISCAL YEAR 2006-2007 FUNDS FOR COMMONWEALTH OF VIRGINIA LOCAL AND REGIONAL WATER SUPPLY PLANNING; REGULATION 9vac 25-780-10, WHICH WAS INACTED IN NOVEMBER 2005, IN AN ESTIMATED AMOUNT OF $15,000.00.


It was moved for approval to expend funds from the Water & Sewer Reserves for the Commonwealth of Virginia Local & Regional Water Supply Planning Regulation (9VAC 25-780.10) in an estimated amount of $15,000.00.

Motion: Polychrones
Second: Dellinger
Carried unanimously – Poll vote

Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman





REQUEST AUTHORIZATION TO RIDE COMMONWEALTH OF VIRGINIA CONTRACT NUMBER MAE194-402, FOR TWO 2007 GMC PICKUP TRUCKS FROM CAPITAL GMC OF RICHMOND, VIRGINIA, UNDER THE TOWN OF VIENNA REPLACEMENT PROGRAM FOR THE SANITTION DIVISION AND THE WATER AND SEWER DIVISION, WITH AN ESTIMATED TOTAL COST OF $30,616.00.

It was moved for approval to purchase two 2007 full size pickup trucks from capital GMC under Commonwealth of Virginia contract number MAE-194-402, with a total estimated bid price of $30,616.00. It was further moved that funds for this purchase come from the approval Fiscal Year 2006-2007 Vehicle Replacement Program as listed on Page 8 for Vehicle Number 76 and Page 11 for Vehicle Number 46.

Motion: Kelleher
Second: Dellinger
Carried unanimously – Poll vote

Voting Aye; Cole, Dellinger, Kelleher, Lovelace, Polychrones, Robinson, Mayor Seeman




REQUEST AUTHORIZATION TO RIDE COMMONWEALTH OF VIRGINIA CONTRACT NUMBER 6000-7-B FOR ONE 2007 CHEVROLET COMPACT PICKUP TRUCK FROM R.K. CHEVROLET OF VIRGINIA ABEACH, VIRGINIA, UNDER THE TOWN OF VINNA VEHICLE REPLACEMENT PROGRAM FOR THE VEHICLE MAINTENANCE DIVISION, WITH AN ESTIMATED COST OF $14,379.00

It was moved for approval to purchase one 2007 compact pickup truck from R. K. Chevrolet, under Commonwealth of Virginia contract number 6000-70-B, with a bid price of $14,379.00. It was further moved that funds for this purchase come from the approved Fiscal Year 2006-2007 Vehicle Replacement Program as listed on Page 8 for Vehicle Number 84.

Motion: Dellinger
Second: Robinson
Carried unanimously – Poll vote

Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman




REQUEST AUTHORIZATION CONTINUE RIDING COMMONWEALTH OF VIRGINIA CONTRACT NUMBER 2850006-60, FOR THE COOPERATIVE PURCHASE OF INDUSTRIAL SUPPLIES, HVAC SUPPLIES, AND LAMPS, FROM W.W. GRAINGER, INC. OF RICHMOND,VIRGINIA.

It was moved for approval to continue riding Commonwealth of Virginia VDSA Contract Number 2850006-60 for Industrial Supplies, HVAC Supplies and Lamps, from W. W. Grainger, Inc., with funding approved by Council on June 19, 2006.

Motion: Cole
Second: Dellinger
Carried unanimously – Poll vote

Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman





REQUEST AUTHROIZATION TO ACCEPT FEDERAL AND STATE SAFETEA-LU AND URBAN FUNDING THROUGH 2010 IN THE AMOUNT OF $1,654,385.00 FOR MAPLE AVENUE IMPROVEMENTS AND TO EXECUTE “REQUEST TO ADMINISTER PROJECT” AGREEMENT AND THE “STANDARD PROJECT ADMINISTRATION AGREEMENT” WITH THE VIRGINIA DEPARTMENT OF TRANSPORTATION.

It was moved for approval to accept $1,654,385.00 from SAFETEA-LU and Urban Funding as administered by the Virginia Department of Transportation and to execute the Virginia Department of Transportation Request To Administer Project agreement and “Standard Project Administration Agreement for Maple Avenue Improvements between Lawyers Road and the western Town of Vienna limit.

Motion: Robinson
Second: Polychrones
Carried unanimously – Poll vote

Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman





REQUEST AUTHORIZATION TO RIDE COMMONWEALTH OF VIRGINIA CONTRACT NUMBER 6000-70B, TO PURCHASE ONE 2007 COMPACT PICKUP TRUCK FROM R.K. CHEVROLET OF VIRGINIA BEACH, UNDER THE TOWN OF VIENNA VEHICLE REPLACEMENT PROGRAM FOR THE PARKS MAINTENANCE DIVISION, WITH AN ESTIMATED COST OF $14,379.00.

It was moved for approval to purchase one compact size pickup truck from R. K. Chevrolet of Virginia Beach, under Commonwealth of Virginia Contract #6000-70-B for a total estimated bid price of $14,379.00. It was further moved that funds for this purchase come from the approved Fiscal Year 2006-2007 Vehicle Replacement Program as listed on Page 12 for Vehicle #64.

Motion: Polychrones
Second: Cole
Carried unanimously – Poll vote

Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman





REQUEST AUTHORIZATION RO RIDE COMMONWEALTH OF VIRGINIA CONTRACT NUMBER MAE-194-402 WITH CAPITAL GMC, FOR ONE FULL SIZE 2007 GMC PICKUP TRUCK FOR THE PARKS MAINTENANCE DIVISION, WITH AN ESTIMATED COST OF $15,308.00 UNDER THE TOWN OF VIENNA VEHICLE REPLACEMENT PROGRAM.

It was moved for approval of the purchase of one full size pickup truck from Capital GMC of Richmond, Virginia, under Commonwealth of Virginia contract #MA E-194-402 for a total estimated bid price of $15,308.00. It was further moved that funds for this purchase come from the approved Fiscal Year 2006-2007 Vehicle Replacement Program as listed on Page 12 for Vehicle #90.

Motion: Kelleher
Second: Cole
Carried unanimously- Poll vote

Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman





REQUEST TO ADVERTISE AND SET A DATE FOR A PURLIC HEARING TO ADOPT AN ORDINANCE TO AMEND AND VACATE THE BOUNDARY LINES OF ABUTTING PARK WEST LOT 5A, TO INCLUDE THE ADJACENT 1,030 SQUARE FOOT PARCEL, LOT 158A, ZONING DESCRIBTION RS-12.5 (12,500 SF 2.5DU/AC) – 503 PARK STREET, N.E.

It was moved that a Public Hearing be set for Monday, January 8, 2007 to consider adopting an Ordinance vacating the boundary lines of abutting Park West Lot 5A, to include the adjacent 1030 square foot parcel, Lot 158A, zoning description RS-12.5 (12.500 SF 2.5 DU/AC). It was further moved that the Town Clerk advertise the Notice of proposed adoption of an ordinance to vacate the lot line in accordance with Section 15.2-2204 of the Code of Virginia and Chapter 17 of the Code of Vienna.

Motion: Cole
Second: Mayor Seeman
Carried unanimously




CONSIDERATION TO ADOPT A RESOLUTION RE THE FUTURE DEVELOPMENT OF THE TYSONS CORNER AREA.

It was moved for the adoption of a Resolution, with corrections as noted, in support of the consideration of the competitive bidding process for the Tysons Tunnel.

Motion: Cole
Second: Robinson
Carried unanimously – Poll vote

Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman




It was moved to adjourn.

Motion: Robinson
Second: Cole
Carried unanimously



The Regular Meeting of Council adjourned at 9:10 P.M.

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