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Minutes
REGULAR COUNCIL MEETING
November 6, 2006
The Town Council met in regular session on Monday, November 6, 2006, in the Council Room of the Town Hall, 127 Center Street, South. Mayor M. Jane Seeman, called the meeting to order with the following members of Council present: Laurie G. Cole, Daniel M. Dellinger, Edythe F. Kelleher, George E. Lovelace, Michael J. Polychrones, and Maud F. Robinson. Also present were John H. Schoeberlein, Town Manager; Steven D. Briglia, Town Attorney; and Carol A. Orndorff, Town Clerk.
The invocation was offered by Father John Dolan, OSFS, Our Lady of Good Counsel Catholic Church; followed by the Pledge of Allegiance to the Flag of the United States of America.
APPROVAL OF THE MINUTES OF THE REGULAR COUNCIL MEETING OF OCTOBER 23, 2006.
It was moved for the approval of the Minutes of the Regular Council Meeting of October 23, 2006.
Motion: Robinson
Second: Dellinger
Motion carried unanimously
RECEIPT OF PETITIONS AND COMMUNICATIONS FROM THE PUBLIC
Mrs. Lynn Sanderson, 304 George Street, S.W., addressed Council and presented a written memorandum dated October 23, 2006 outlining a number of concerns regarding the Department of Public Works operational methods, such as snow removal, leaf pickup, etc., and requested that Council give the matters consideration. (Copy attached to Official Minutes.)
Mrs. Elizabeth DiFrancisco, 434 Knoll Street, N.W., addressed Council and expressed appreciation for the new Sarah Mercer Park on Nutley Street. She also expressed her appreciation for the concern of the Town Council regarding the proposed school redistricting and for the support in keeping Vienna children in Vienna schools.
At this time Mayor Seeman, along with Councilwoman Kelleher, (Member of the Parade Committee), assisted the Chamber of Commerce Chairman and Co-Chairman of the 2006 Vienna Halloween Parade, in presenting the awards to the various winners in each category. Chairman Ms. Rebecca McKeever, expressed her appreciation to the Town Council, Director of Parks & Recreation, Cathy Salgado, the Police Department and Department of Public Works for all the assistance which had been given to the Parade Committee, both prior, during and after the parade.
Mayor Seeman recognized in the audience a Boy Scout, who introduced himself and stated he was from Troop #1978, and was present working on his Communications Badge.
REPORT AND INQUIRIES OF COUNCIL MEMBERS
Councilwoman Cole announced that she had received a communication from a resident of Rachel Lane regarding the work being done by Verizon. She indicated that she had spoken with the Department of Public Works regarding the matter and that they will be following up on the matter of concern. Councilwoman Cole stated that there have been concerns regarding Verizon keeping to the easement in the nature of the work.
Councilwoman Cole spoke of reading an advertisement in the Times Newspaper regarding the Tysons Tunnel and that a Town Hall meeting will be held on November 15, 2006 at 7:00 P.M. at the Alden Theater in the McLean Community Center. The meeting is timely in that, from another news article, the owners of the Tysons Mall are planning an addition that would triple the square footage; that statements such as widening Route #7 and #123 will provide for the traffic impact; all of which is mind-boggling. The meeting of November 15th is proposed to discuss the merits of the tunnel as opposed to above-ground rail.
Councilman Dellinger invited all to attend the Veterans Day Ceremony at the American Legion Post #180, on Saturday, November 11, 2006 at 11:00 A.M.
Councilwoman Kelleher spoke on an announcement from Fairfax County that the County Planning Commission was conducting a public hearing on a Proffer-Condition Amendment (PCA); the issue is on a rezoning of several years ago with the condition that one of the existing homes must remain; that at this time it is proposed to demolish the home and re-build with a new home, which requires the PCA. Councilwoman Kelleher stated she was bringing this information before Council merely as an example of PCAs as the Town had been faced with a situation several months ago which could have created a need to use this type of zoning criteria.
Councilwoman Kelleher discussed with the Town Manager the dues being implemented by NVRC; with Mr. Schoeberlein indicating the bill was based on the fiscal year beginning July 1, 2007 and was to be used for budget planning purposes.
REPORT OF THE TOWN MANAGER
None
REPORT OF THE MAYOR
Mayor Seeman announced that communication had been received that Mrs. Nancy McMahon had been recognized by the Government Finance Officers Association for Distinguished Budget Presentation Award. The Mayor indicated that this award had been given to Mrs. McMahon every year for approximately twelve years and indicates quite an achievement.
PROPOSALS FOR ADDITIONAL ITEMS TO THE AGENDA
None
REQUEST APPROVAL TO ACCEPT U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT SPECIAL PROJECTS GRANT IN THE AMOUNT OF $198,000.00 FOR THE VIENNA TOWN GREEN PROJECT.
It was moved for approval of the execution of the FY 2006 EDI-Special Project No B-06-SP-VA-1040 Grant Agreement from the U.S. Department of Housing and Urban Development by the Town Manager in the amount of $198,000.00 for the Vienna Town Green.
Motion: Polychrones
Second: Kelleher
Carried unanimously Poll vote
Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman
REQUEST FOR APPROVAL OF A SOLE SOURCE AWARD TO VERMONT SYSTEMS, INC., FOR PURCHASE, INSTALLATION AND TRAINING FOR ON-LINE RECREATION PROGRAM REGISTRATION SOFTWARE CALLED WEBTRAC, IN AN AMOUNT NOT TO EXCEED $15,000.00.
It was moved for approval to award a sole source contract to Vermont systems, Inc. for installation and on-site training of WebTrac software for the Parks and Recreation Department in an amount not to exceed $15,000.00
Motion: Mayor Seeman
Second: Cole
Carried unanimously Poll vote
Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman
REQUEST APPROVAL TO AWARD IFB #07-07 FOR THE REPLACEMENT OF ONE CAB & CHASSIS WITH 25 CUBIC YARD REAR LOADER FOR THE STREET MAINTENANCE DIVISION TO MID-ATLANTIC WASTE SYSTEMS, IN AN ESTIMATED AMOUNT OF $152,108.00.
It was moved for approval to award IFB #07-07, for one (1) Cab & Chassis with 25 Cubic Yard Rear Loader, to Mid-Atlantic Waste Systems, with a bid price of $152,108.00. It was further moved that funds for this purchase come from the approval FY 2006-2007 Vehicle Replacement Program.
Motion: Cole
Second: Robinson
Carried unanimously Poll vote
Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman
REQUEST APPROVAL TO AWARD IFB #07-08 FOR THE REPLACEMENT OF ONE TRUCK MOUNTED SEWER RODDING MACHINE, FOR THE WATER AND SEWER DIVISION, TO MSC EQUIPMENT, INC., IN AN ESTIMATED AMOUNT OF $55,235.00.
It was moved for approval to award IFB #07-08, for one (1) Truck Mounted Sewer Rodding Machine, to MSC Equipment, Inc, with a bid price of $55,235.00. It was further moved that funds for this purchase come from the approved FY 2006-2007 Vehicle Replacement Program.
Motion: Robinson
Second: Dellinger
Carried unanimously Poll vote
Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman
REQUEST APPROVAL TO AWARD IFB #07-09, FOR COMMERCIAL TRASH SERVICE, TO AMERICAN DISPOSAL SERVICES AND EXPEND APPROVED BUDGETED FUNDS, IN AN ESTIMATED AMOUNT OF $15,978.36.
It was moved for approval to award IFB #07-09, Commercial Trash Service, to American Disposal Service, and to expend approved FY 2006-2007 budgeted funds with an estimated cost of $15,978.36 for the year.
Motion: Dellinger
Second: Polychrones
Carried unanimously Poll vote
Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman
TOWN COUNCIL TO CONVENE INTO CLOSED SESSION.
It was moved to convene into Closed Session in accordance with Virginia Code Section 2.2-3711.A (7), 1950 as amended, for the purpose of discussing matters of litigation with the Town Attorney. I further move that upon the conclusion of the Closed Session the Town Council shall reconvene in Regular Session.
Motion: Mayor Seeman
Second: Kelleher
Carried unanimously Poll vote
Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman
At this time, 8:56 P.M., the Members of Council left the dais and convened in Closed Session.
Mayor Seeman reconvened the Regular Meeting of Council at 9:50 P.M. Noted for the record that all members of the Town Council as previously recorded, Cole, Dellinger, Kelleher, Lovelace, Polychrones, Robinson, Mayor Seeman, were again present.
Mayor Seeman stated the Town Council had met with the Town Attorney for the purpose of discussion matters of litigation and that no other business had been discussed.
It was moved that the members of the Vienna Town Council be polled to affirm that during the Closed Session convened this date, November 6, 2006, discussion with the Town Attorney relative to matters of litigation took place. It was further moved that the Certification Resolution be adopted and executed in accordance with State Statutes and the Town Clerk is authorized to execute the Certification Resolution. It was further moved that the Closed Session be continued to November 20, 2006 at 7:15 P.M., in accordance with Virginia Code Section 2.2-3711.A(1) for the purpose of discussing matters of personnel, specifically, the conducting of interviews with individuals interested in appointment and/or reappointment to Town Boards and Commissions.
Motion: Kelleher
Second: Robinson
Carried unanimously Poll vote
Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman
As noted above, the Town Clerk conducted a Poll vote of the members of Council and thereafter, executed the Certification Resolution. (Copy attached to Official Minutes.)
It was moved to adjourn.
Motion: Robinson
Second: Cole
Carried unanimously
The Regular Meeting of Council adjourned at 10:00 P.M.
[ Minutes]