Minutes

REGULAR COUNCIL MEETING
October 23, 2006



The Town Council met in regular session on Monday, October 23, 2006, in the Council Room of the Town Hall, 127 Center Street, South. Mayor M. Jane Seeman, called the meeting to order with the following members of Council present: Laurie G. Cole, Daniel M. Dellinger, Edythe F. Kelleher, George E. Lovelace, Michael J. Polychrones, and Maud F. Robinson. Also present were John H. Schoeberlein, Town Manager; Steven D. Briglia, Town Attorney; and Carol A. Orndorff, Town Clerk.

The invocation was offered by Miss Claudine Roshanian, of the Local Spiritual Assembly of the Baha’i of the Town of Vienna; followed by the Pledge of Allegiance to the Flag of the United States of America.


APPROVAL OF THE MINUTES OF THE REGULAR COUNCIL MEETING OF SEPTEMBER 25, 2006 AND OCTOBER 2, 2006.

Councilwoman Cole indicated that she had spoken with the Town Clerk regarding a misspelling in the name of the attorney representing Tiffany Place Homeowners; and the Clerk will be making that correction.


It was moved for the approval of the Minutes of the Regular Council Meetings of September 25, 2006 and October 2, 2006.


Motion: Cole Second: Lovelace
(See Below)

Councilman Lovelace requested a division of the Motion.

Approval of the Minutes of the Regular Council Meeting of September 25, 2006.

Carried unanimously

Approval of the Minutes of the Regular Council Meeting of October 2, 2006.

Motion carried: 6/1 abstention

Abstaining: Lovelace (Not present at 10/2/06 Council Meeting.)




RECEIPT OF PETITIONS AND COMMUNICATIONS FROM THE PUBLIC

Mayor Seeman recognized two Boy Scouts in the audience, who indicated they were present working on their Communications Badge.

Mr. Michael Covel, 130 Pleasant Street, N.W., addressed Council and requested clarification of a statement contained in the May 8, 2006 Council Minutes wherein, “Mayor Seeman stated that as an additional comment that the property was bought by PMY Associates full well knowing that it was within the Historic District, much like a developer buying a piece of property on speculation. She views that when someone buys something with their eyes wide open as to the restrictions, that she was not in favor of letting that boundary change.” Mr. Covel continued by stating that today he became aware of an ordinance change that goes before the Planning Commission next Thursday, which specifically deletes three words; there is no one else in this Town that the deletion of those three words benefits other than Steve Bukont, and he makes millions by the deletion of those three words. Mr. Covel inquired if anyone saw a contradiction when it was previously stated the Code would not be changed; as PMY was not proposing the build anything, they were proposing the get relief from a fraudulent Historic District; and now there is an ordinance change, which he would like to know how it started, and whose idea.

Mayor Seeman stated that when PMY Associates requested an ordinance change, it was sent to the Planning Commission for their review and recommendation; and that is all that is occurring regarding the current proposed ordinance; it is being sent to the Planning Commission for review and recommendation.

Mr. Covel inquired as to who suggested the proposed change; who had originated the ordinance change. The Mayor indicated she did not know who had originally proposed the change; that it came forward from the Planning & Zoning Department and was being referred to the Planning Commission for review and recommendation. Mr. Covel questioned if Mr. Bukont had requested the change, to which the Mayor stated that Mr. Bukont had not requested the change from her or from any member of the Town Council to her knowledge.



REPORT AND INQUIRIES OF COUNCIL MEMBERS

Councilwoman Kelleher spoke of distributing the Halloween Parade Committee Pins to Council Members; that the pins would be available to the public at the cost of $5.00 each at the Chamber of Commerce Mixer prior to the parade. Councilwoman Kelleher reminded everyone that the parade was Wednesday evening at 7:00 P.M. with the Mixer at Sun Trust Bank.

Councilwoman Kelleher spoke on the Fairfax County staff briefing on transportation before the Hunter Mill Land Use Advisory Committee. She stated the briefing had occurred the previous week while she was attending the VML Annual Conference however, she did obtain detailed written information on the subject. Councilwoman Kelleher indicated that the only update impacting the Town is the wording which states “that the Capital Beltway is being considered for expansion by VDOT; additional lanes will be considered for inclusion on the Plan” it will now read “the Capital Beltway is planned for 12 lanes including hot lanes from I395 to the American Legion Bridge.”

Councilwoman Kelleher expressed appreciation to the Town for being able to attend the Virginia Municipal League Conference; there were many interesting sessions which she will be passing on to the Town Manager. She also expressed congratulations to Councilman Polychrones who had been elected Vice President of the Virginia Municipal League.

Mayor Seeman also offered her congratulations to Councilman Polychrones for his election as Vice President of the League.

Councilwoman Cole spoke on the Connector Bus Service conducting a MAT Bus demonstration at the Community Center during a joint meeting of the AARP and NARFE. She stated the demonstration was well attended, and that useful information had been provided regarding the public transportations services available through the County Connector Bus program for seniors.

Councilwoman Cole requested the Town Manager and the Public Works Department to extend the length of time another thirty days for the warning flags at the intersection of Park Street and Tapawingo Road.

Councilman Polychrones that Mayor Seeman had been elected as Vice Chair of the Town Section of the Virginia Municipal League.

Councilman Polychrones requested the Town Manager and the Director of Public Works to repair a large “pot hole” at the corner of Cottage Street and Kingsley Road.

Councilman Lovelace offered his congratulations to Councilman Dan Dellinger upon his appointment to the Town Council.

Councilman Lovelace spoke on the proposed Fairfax County Bond issue that will be on the ballot on November 7, 2006; specifically the Park part of the Bond issue. He indicated that if the Bond issue passes, that portion designated for Parks will provide for artificial turf installation at 12 more athletic fields. He requested that everyone give this Bond issue carefully consideration.

Councilman Lovelace discussed with the Town Manager the status of the St. Bernard project.



REPORT OF THE TOWN MANAGER

Mr. Schoeberlein announced that the Town would have a second message board containing information regarding the parade and the detour route; the Town was able to obtain the additional board from VDOT.



REPORT OF THE MAYOR

Mayor Seeman reminded Council Members to be thinking of possible legislative requests for our State Senator and Delegate, for the upcoming General Assembly Session. The indicated that Senator Devolites-Davis would be visiting with Council on October 30, 2006 and Delegate Shannon would be present on November 13, 2006.

Mayor Seeman stated that the Town Council had met in Closed Session this date at 7:15 P.M. prior to the Council Meeting for the purpose of interviewing individuals interested in serving on Town Boards and Commissions however, the Closed Session would be reconvened at the close of the Regular Meeting for further discussion.



PROPOSALS FOR ADDITIONAL ITEMS TO THE AGENDA

None



REQUEST AUTHORIZATION TO RIDE THE CITY OF CHESAPEAKE, VIRGINIA’S CONTRACT NUMBER 05-118-983-86 WITH CINTAS CORPORATION OF PORTSMOUTH, VIRGINIA, FOR UNIFORM RENTAL SERVICES, AND TO EXPEND APPROVED BUDGETED FUNDS IN AN ESTIMATED AMOUNT OF $27,109.00.

It was moved for approval to ride City of Chesapeake, Virginia’s contract Number #05-118-983-86 with Cintas Corporation, for Uniform Rental Services, and to expend approved FY 2006-2007 budgeted funds in an estimated amount of $27,109.00.

Motion: Polychrones
Second: Kelleher
Carried unanimously – Poll vote

Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman




REQUEST AUTHORIZATION TO CONTINUE RIDING THE COMMONWEALTH OF VIRGINIA CONTRACT WITH SAFEWARE, INC. FOR CLOTHING, UNIFORM, AND ACCESSORIES, IN AN ESTIMATED AMOUNT OF $17,000.00.

It was moved for approval to continue riding Commonwealth of Virginia Contract Number 2000101-60VAPP with Safeware, Inc, for Clothing, Uniforms and Accessories.

Motion: Robinson
Second: Polychrones
Carried unanimously – Poll vote

Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman




REQUEST AUTHORIZATION TO CONTINUE RIDING COUNCIL OF GOVERNMENTS CONTRACT NUMBER 5506020047AB WITH MONTGOMERY COUNTY, MARLAND, AS THE LEAD JURISDICTION FOR THE COOPERATIVE PURCHASE OF ROAD DEICING SALT, FROM INTERNATIONAL SALT COMPANY, LLC, FOR AN ESTIMATED AMOUNT OF $31,872.00.

It was moved for approval to continue riding Montgomery County, Maryland Council of Governments contract for Road Deicing Salt, contract #5506020047AB with International Salt Company, LLC, for an estimated expenditure of $31,872.00.

Motion: Cole
Second: Lovelace
Carried unanimously – Poll vote

Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman




ACCEPTANCE OF LETTER OF RESIGNATION FROM MRS. BECKY HARTLEY FROM THE BOARD OF ARCHITECTURAL REVIEW.

It was moved for acceptance of the letter of resignation received from Becky Hartley, effective October 19, 2006, at the close of that night’s meeting of the Board of Architectural Review. It was further moved the Mayor is authorized to present Ms. Hartley with a Certificate of Distinguished Service in appreciation of her service to the Town.

Motion: Mayor Seeman
Second: Robinson
Carried unanimously



At this time, 8:30 P.M., Mayor Seeman stated the Town Council would reconvene into Closed Session, to continue in its discussion regarding matters of personnel and discussion with the Town Attorney regarding probable litigation.

Mayor Seeman reconvened the Regular Meeting of the Town Council at 9:15 P.M. Noted for the record that all members as previously recorded were again present, being Councilwoman Cole, Councilman Dellinger, Councilwoman Kelleher, Councilman Lovelace, Councilman Polychrones, Councilwoman Robinson.

Mayor Seeman reported that the Town Council had conducted interviews with individuals interested in serving on Town Boards and Commissions; and had also discussed with the Town Attorney matters regarding probable litigation; that no other business had been conducted.

It was moved that the members of the Vienna Town Council be polled to affirm that during the Closed Session convened this date, October 23, 2006, discussion relative to matters of personnel, specifically the conducting of interviews with individuals interested in appointment to Town Boards and Commission, and discussion with the Town Attorney relative to probable litigation, took place. It was further moved that the Certification Resolution be adopted and executed in accordance with State Statutes and the Town Clerk is authorized to execute the Certification Resolution. It was further moved that the Closed Session be continued to November 20, 2006 at 7:15 P.M., in accordance with Virginia Code Section 2.3-3711.A(1) for the purpose of discussing matters of personnel, specifically the conducting of interviews with individuals interested in appointment and/or reappointment to Town Boards and Commissions.

Motion: Kelleher
Second: Robinson
Carried unanimously – Poll vote

Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman


As noted above, the Town Clerk conducted a Poll vote of the Members of Council, recorded same and thereafter, executed the Certification Resolution. (Copy attached to Official Minutes.)

It was moved that the Planning Commission term of Emil Attanasi be extended from its original expiration date of May 21, 2006 to May 21, 2007. It was further moved that Mr. Roy Baldwin be appointed to the Board of Architectural Review as the Attorney Member, to fill the unexpired term of Mrs. Becky Hartley, said term to become effective October 24, 2006 and expire February 5, 2008. It was further moved that David Lamphear be appointed to the Board of Architectural Review, said appointment is effective October 24, 2006 and shall expire July 11, 2007. It was further moved that Andrew Meren be appointed to the Transportation Safety Commission, said appointment shall be effective October 24, 2006 and shall expire October 24, 2008.

Motion: Kelleher
Second: Robinson
Carried unanimously – Poll vote

Voting Aye: Cole, Dellinger, Kelleher, Lovelace, Polychrones,
Robinson, Mayor Seeman



It was moved to adjourn.

Motion: Robinson
Second: Cole
Carried unanimously


The Regular Meeting of Council adjourned at 9:20 P.M.

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