Minutes

REGULAR COUNCIL MEETING
May 22, 2006


The Town Council met in regular session on Monday, May 22, 2006, in the Council Room of the Town Hall, 127 Center Street, South. Mayor M. Jane Seeman, called the meeting to order with the following members of Council present: Laurie G. Cole, Edythe F. Kelleher, George E. Lovelace, Michael J. Polychrones, Maud F. Robinson, and Sydney H. Verinder. Also present were John H. Schoeberlein, Town Manager; Steven D. Briglia, Town Attorney; and Carol A. Orndorff, Town Clerk.

The invocation was offered by Reverend Mary Katherine Morn, of the Unitarian Universalist Congregation of Fairfax; followed by the Pledge of Allegiance to the Flag of the United States of America.

APPROVAL OF THE MINUTES OF THE REGULAR COUNCIL MEETING OF MAY 8, 2006 AND TWO PUBLIC HEARINGS OF MAY 8, 2006.

It was moved for the approval of the Minutes of the Regular Council Meeting of May 8, 2006 and Two Public Hearings of May 8, 2006.

Motion: Cole
Second: Polychrones
Motion carried unanimously




RECEIPT OF PETITIONS AND COMMUNICATIONS FROM THE PUBLIC

Mrs. Lynn Sanderson, 304 George Street, S.W., addressed Council and spoke on the motorist speeding both accessing and exiting Yeonas Park. She stated that parents, both male and female, bringing their children to the park or picking them up are traveling at high rates of speed which creates safety issues for the residents of the area; and that she would request increased police coverage. Mrs. Sanderson also noted that while walking over the weekend she observed a “sunken” area on Marshall Road, which required immediate attention. She further spoke on the amount of trash and brush on the sidewalks and streets in the southwest quadrant, especially Cottage Street, Yeonas Drive, etc. and thereafter, discussed the supervisory responsibility of the Department of Public Works personnel. She recommended that a new computer data base be established that residents could e-mail reporting this type of information and issues.

Mr. Michael Covel, 130 Pleasant Street, N.W., questioned Mayor Seeman as to why she posts to a web blog site operated by her son. The Mayor stated that she had no intention of answering that inquiry as it did not pertain to Town business and was personal in nature.

Mr. John Ball, 257 Lawyers Road, N.W., addressed Council and quoted from Sections of the Town Code and building code. He spoke of taking his carport issues back before the Board of Zoning Appeals and had been once again been denied a variance and thereafter, spoke on several residential cases before the Board which had been approved.

Mayor Seeman requested Mr. Ball to provide her with his written information and that she would be willing to discuss the matter with him and the Department of Planning & Zoning.


Mayor Seeman, along with Ms. Mary Wilkerson, Chair, Community Enhancement Commission, at this time presented Beauty Spot Awards to Mark and Sarah Powell, 205 Tapawingo Road, S.W.; and indicated that White Swan Bridal Boutique, 425 Maple Avenue, W., were also recipients of a Beauty Spot Award however, they were not present to accept it and that it would be delivered to them.

REPORT AND INQUIRIES OF COUNCIL MEMBERS

Councilwoman Robinson recognized that Emmanuel Lutheran Church was celebrating its 50th anniversary and congratulated the Church congregation and minister upon this attainment.

Councilwoman Robinson announced the passing of the former Town Manager, Mr. Brackenridge H. Bentley and extended condolences to his family.

Councilwoman Robinson read from a news article dated May 17, 1966 wherein, it was reported “the Vienna Town Council wants to borrow $750,000 to construct sidewalks and other public improvements.” She stated that some things remain the same however, in today’s world we were lucky to achieve $250,000 for the programs.

Councilwoman Cole mentioned that a meeting on traffic calming measures for Hunter Mill Road had been schedule on May 24, 2006 at Unity of Fairfax Church; and that announcement flyers were available at the door. She stated that what transpires on Hunter Mill and Lawyers Road effects the Town and she would hope those interested residents would attend.

Councilman Lovelace inquired of the Town Manager as to the status on the St. Bernard engineering plan improvements. Mr. King, Director of Public Works stated the Town’s engineers were still in progress of developing the plans; he was hoping to have definitive plans ready for Council after the summer recess.

Councilwoman Cole indicated that she too wanted to echo Mrs. Sanderson’s remarks regarding the speeding into and out of the Yeonas Ball Field; that she has heard from residents on Patrick Street expressing concerns regarding the amount of speeding which takes place. She suggested that contact be made with Mr. Cervanak of the Little League requesting that he contact the various coaches and that they request the parents to be considerate of the residents of the neighborhood.




REPORT OF THE TOWN MANAGER

None



REPORT OF THE MAYOR

Mayor Seeman indicated that she had prepared the letter to the Tysons Task Force and Fairfax County Board Chairman, Gerry Connolly, as previously discussed at the Council Work Session, which expresses the concerns of the Town. She stated that Mr. Ed Chase, the Town’s representative to the Task Force had reviewed the draft and made suggested input recommendations; it is a well defined letter and was sent today to all respective parties.

Mayor Seeman congratulated Mr. Jim Kiefer, of Avery Court, S.W., upon his being named Lord Fairfax representing the Hunter Mill District.

The Mayor spoke of attending the Virginia Municipal League Leadership Conference, the previous weekend, and of hearing Governor Kaine’s thoughts of achieving an adopted budget; however, transportation will in all probability not be a part of the budget package.

Mayor Seeman spoke of land use issues which will be part of the legislation issues before the General Assembly during its next session; issues involving finance, general laws, and transportation will all be involved in these various bills for consideration and she would encourage that those Council Members assigned to the committees to attend the upcoming meetings which will be scheduled. She also spoke that the Governor has planned an aggressive environmental program which will be presented to the Legislature this year and that an in depth report had been presented at the conference. The Mayor also stated that VML Policy Committee Meeting would be held on Thursday, July 27, 2006 in Richmond; that the scheduled meeting places would be announced later.

Mayor Seeman reported on the Closed Session convened this date at 7:15 P.M., for the purposes of conducting interviews with individuals interested in reappointment to Town Boards and Commissions and discussion of existing Board vacancies. She further stated that no other business had been conducted during the Closed Session.

It was moved that the members of the Vienna Town Council be polled to affirm that during the Closed Session convened this date, May 22, 2006, interviews with individuals for reappointment consideration to Boards and Commissions, along with discussion of current vacancies, took place. It was further moved that the Closed Session be continued to June 5, 2006 at 7:15 P.M., in accordance with Virginia Code Section 2.2-3711.A(1) for the purpose of conducting interviews with individuals interested in appointment and/or reappointment to Town Boards and Commissions.

Motion: Kelleher
Second: Robinson
Carried unanimously – Poll vote

Voting Aye: Cole, Kelleher, Lovelace, Polychrones, Robinson,
Verinder, Mayor Seeman

As noted above, the Town Clerk conducted a Poll vote of the Members of Council and thereafter, executed the Certification Resolution. (Copy attached to Official Minutes.)

It was moved that Mr. Edward Chase be reappointed to the Planning Commission for a two year term of office. It was further moved that said reappointment is retroactive to March 19, 2006 and will expire March 19, 2008.

Motion: Kelleher
Second: Polychrones
Carried unanimously


PROPOSALS FOR ADDITIONAL ITEMS TO THE AGENDA

Mayor Seeman indicated that a draft Proclamation had been prepared in recognition of the Second Vienna Relay For Life event scheduled for the weekend of June 3 and 4, 2006. The Mayor indicated the Proclamation will honor current and former cancer patients, their families and friends, and those participating in this event.

It was moved for the approval of the draft Proclamation recognizing the Town’s participation in the 2006 Relay for Life Event.

Motion: Lovelace
Second: Cole
Carried unanimously

At this time Mayor Seeman presented to Ms. Irene Ward and Ms. Debbie Bacigalupo, Co-Chair’s of the 2006 Vienna Relay for Life Event, the Proclamation, honoring this event.


REQUEST AWARD OF NUTLEY PARK CURB, GUTTER, SIDEWALK AND MASONRY WORK TO SAGRES CONSTRUCTION CORPORATION, UNDER IFB #05-10, GENERAL SERVICES CONTRACT, IN AN ESTIMATED AMOUNT OF $100,000.00.

It was moved for approval to award Nutley Park curb, gutter, sidewalk and masonry work to Sagres Construction Corporation, under IFB #05-10, General Services Contract, in an amount not to exceed $100,000.00.

Motion: Polychrones
Second: Robinson
Carried unanimously – Poll vote

Voting Aye: Cole, Kelleher, Lovelace, Polychrones, Robinson,
Verinder, Mayor Seeman

REQUEST AWARD IFB 06-12, POLICE DEPARTMENT RADIO MAINTENANCE AGREEMENT TO WIRELESS COMMUNICATIONS, INC., IN AN AMOUNT NOT TO EXCEED $14,511,99.

It was move for approval to award IFB #06-12 for the purchase of a radio maintenance agreement for the Police Department to Wireless Communications, Inc., for a total cost of $1,209.25 monthly or $14,511.00 per year. I further move the award of this contract is contingent upon sufficient funding in the adopted Fiscal Year Ending 2007 Budget.

Motion: Cole
Second: Kelleher
Carried unanimously – Poll vote

Voting Aye: Cole, Kelleher, Lovelace, Polychrones, Robinson,
Verinder, Mayor Seeman


REQUEST APPROVAL TO RIDE FAIRFAX COUNTY CONTRACT #BL05-742559-23A-B FOR THE RENTAL OF CARS FROM THRIFTY CAR RENTAL FOR POLICE DEPARTMENT USE, IN AN AMOUNT NOT TO EXCEED $12,000.00.

It was moved for approval for the Police Department to ride Fairfax County Contract #BL05-742559-23A-B, for the purpose of obtaining rental vehicles. It was further moved the award of this contract is to be contingent on sufficient funding in the adopted Fiscal Year Ending 2007 Budget.

Motion: Robinson
Second: Verinder
Carried unanimously – Poll vote

Voting Aye: Cole, Kelleher, Lovelace, Polychrones, Robinson,
Verinder, Mayor Seeman


REQUEST APPROVAL TO RIDE COMMONWEALTH OF VIRGINIA CONTRACT #2000101-60vapP FOR THE PURCHASE OF POLICE UNIFORMS AND ACCESSORIES, IN AN AMOUNT NOT TO EXCEED $37,500.00 PER YEAR.

It was moved for the approval for the Police Department to ride the Commonwealth of Virginia Contract #2000101-60VAPP for the purpose of purchasing police uniforms and accessories. It was further moved the award of this contract is to be contingent upon sufficient funding in the adopted FY 2007 Budget.

Motion: Cole
Second: Verinder
Carried unanimously – Poll vote

Voting Aye: Cole, Kelleher, Lovelace, Polychrones, Robinson,
Verinder, Mayor Seeman


REQUEST APPROVAL TO RIDE VIRGINIA INFORMATION TECHNOLOGIES AGENCY CONTRACT #VA-040801-VERV TO PURCHASE T-1 SERVICE FROM VERIZON WITH POINT-TO-POINT CIRCUIT, AND THE REQUIRED CISCO ROUTER FOR THE POLICE DEPARTMENT’S COMPUTER AIDED DISPATCH, LAW ENFORCEMENT RECORDS MANAGEMENT, AND MOBILE DATA SYSEM, IN AN AMOUNT NOT TO EXCEED $17,000.00.


Councilwoman Kelleher and Councilwoman Robinson disclosed for the record, that they each owned small shares of stock in Verizon.

It was moved for approval for the Police Department to ride the Virginia Information Technologies Agency Contract #VA-040801-VERV for the purpose of obtaining T-1 service from Verizon with a point-to-point circuit, and the required maintenance for the CISCO router for the computer aided dispatch, law enforcement records management, and mobile data system in an amount not to exceed $17,000.00. It was further moved that award of this contract is contingent on sufficient funding in the adopted Fiscal Year Ending 2007 Budget.

Motion: Cole
Second: Lovelace
Carried unanimously – Poll vote

Voting Aye: Cole, Kelleher, Lovelace, Polychrones, Robinson,
Verinder, Mayor Seeman


REQUET APPROVAL FOR THE POLICE DEPARTMENT TO RIDE GENERAL SERVICES ADMINISTRATION CONTRACT #GS-35F-0119P FOR THE PURCHASE OF WIRELESS AIRTIME FROM VERIZON WIRELESS, IN AN AMOUNT NOT TO EXCEED $10,000.00.

It was moved for approval for the Police Department to ride the General Services Administration Contract #GS-35F-0119P for the purpose of obtaining wireless airtime from Verizon Wireless for the computer aided dispatch, law enforcement records management and mobile data system, in an amount not to exceed $10,000.00. It was further moved that award of this contract is to be contingent upon sufficient funding in the adopted Fiscal Year Ending 2007 Budget.

Motion: Lovelace
Second: Mayor Seeman
Carried unanimously – Poll vote

Voting Aye: Cole, Kelleher, Lovelace, Polychrones, Robinson,
Verinder, Mayor Seeman



REQUEST APPROVAL TO SPEND ADITIONAL APPROVED FISCAL YEAR 2005-2006 FUNDS IN AN ESTIMATED AMOUNT OF $2,500.00 FOR THE DEPARTMENT OF PUBLIC WORKS TO PURCHASE ROAD SIGNS FROM SHANNON BAUM SIGNS, UNDER FAIRFAX COUNTY CONTRACT #BL04-711257-23A.

It was moved for approval to expend additional approved Fiscal Year 005-2006 budgeted funds in an estimated amount of $2,500.00 on various traffic signs from Shannon Baum Signs, Inc., riding Fairfax County contract BL04-711257-23A, Signs for Department of Transportation.

Motion: Kelleher
Second: Polychrones
Carried unanimously – Poll vote

Voting Aye: Cole, Kelleher, Lovelace, Polychrones, Robinson,
Verinder, Mayor Seeman


CONSENT AGENDA

Councilwoman Cole requested that #12-3, #12-4, #12-7, and #12-8 be removed from the Consent Agenda as they were sole source purchases and needed to be voted on separately.

#12-1: It was moved for approval to extend Contract IFB 02-22, Asphalt Repair, with Mount Vernon Asphalt, for the fourth and final of our possible one year extensions, and to expend Fiscal Year 2006-2007 funds in an estimated amount of $67,920.00 contingent upon approval of the Fiscal Year 2006-2007 Budget.

#12-2: It was moved for approval to extend Contract IFB 03-05, Manhole Riser Rings, with East Jordan Iron Works, Inc., for the fourth and final of four possible one year extensions, and to expend Fiscal Year 2006-2007 funds contingent upon approval of the Fiscal Year 2006-2007 Budget, in an estimated amount of $15,000.00.

#12-5: It was moved for approval to award IFB 06-09, HVAC Maintenance, Repair & Annual Inspection to FSH with an estimated cost of $17,785.00 for maintenance plus an hourly rate of $80.00 for extra work as needed. It was further moved that the funding come from the approved Fiscal Year 2005-2006 budgeted funds and Fiscal Year 2006-2007 budgeted funds contingent upon approval of the Fiscal Year 2006-2007 Budget.

#12-6: It was moved for approval to continue riding Montgomery County Maryland Council of Governments Contract 4507000129CC for the cooperative purchase of unleaded gasoline from Mansfield Oil Company, and to expend Fiscal Year 2006-2007 funds contingent upon approval of the Fiscal Year 2006-2007 Budget in an estimated amount of $143,000.00.

Motion: Cole
Second: Kelleher
Carried unanimously – Poll vote

Voting Aye: Cole, Kelleher, Lovelace, Polychrones, Robinson,
Verinder, Mayor Seeman

Mayor Seeman inquired of the Town Manager if all sole source procurement notices had been posted. Mr. Schoeberlein responded in the affirmative.


#12-3: It was moved for approval to purchase Peek traffic equipment from sole source supplier Atlantic Technical Sales, and to expend Fiscal Year 2006-2007 budgeted funds contingent upon approval of the Fiscal Year 2006-2007 Budget, in an estimated amount of $50,000.00.

Motion: Cole
Second: Lovelace
Carried unanimously – Poll vote

Voting Aye: Cole, Kelleher, Lovelace, Polychrones, Robinson,
Verinder, Mayor Seeman

#12-4: It was moved for approval to purchase Peek traffic equipment from sole source supplier, J.O. Herbert Company. Inc., in an estimated amount of $25,000.00 and to expend Fiscal Year 2006-2007 budgeted funds, contingent upon approval of the Fiscal Year 2006-2007 Budget.

Motion: Robinson
Second: Cole
Carried unanimously – Poll vote

Voting Aye: Cole, Kelleher, Lovelace, Polychrones, Robinson,
Verinder, Mayor Seeman


#12-7: It was moved for approval to enter into a sole source maintenance agreement for the Town’s telecommunications and phone mail systems for Fiscal Year 2006-2007 with Siemens ICN, in the amount of $22,167.03 contingent upon approval of the Fiscal Year 2006-2007 Budget.

Motion: Cole
Second: Kelleher
Carried unanimously – Poll vote

Voting Aye: Cole, Kelleher, Lovelace, Polychrones, Robinson,
Verinder, Mayor Seeman


#12-8: It was moved for approval of a contract award for Fiscal Year 2006-2007 to Inova Health Systems, as a sole source provider of medical services for Town employees, with payment of up to $12,900.00 contingent upon approval of Fiscal Year 2006-2007 Budget.

Motion: Kelleher
Second: Robinson
Carried unanimously – Poll vote

Voting Aye: Cole, Kelleher, Lovelace, Polychrones, Robinson,
Verinder, Mayor Seeman


ADOPTION OF PROPOSED ORDINANCE TO AMEND THE CODE OF THE TOWN OF VIENNA, CHAPTER 18, ZONING, SECTION 18-185.1, SCOREBOARDS AND FUNCTIONAL ATHLETIC DEVICES, ALLOWING A HIGHER MAXIMUM PERCENTAGE AREA FOR SPONSOR ADVERTISING ON SCOREBOARDS.

It was moved for adoption of the Proposed Ordinance amending the Code of the Town of Vienna, Chapter 18, Section 18-185.1, Scoreboards and Functional Athletic Devices, allowing a higher maximum percentage area for sponsor advertising on scoreboards. It was further moved the Town Clerk be directed to advertise a Notice of Adoption.
Motion: Polychrones
Second: Kelleher
Carried unanimously – Poll vote

Voting Aye: Cole, Kelleher, Lovelace, Polychrones, Robinson,
Verinder, Mayor Seeman

SET DATE FOR PUBLIC HEARING ON A PROPOSED CHANGE IN ZONING, FROM C-1A, SPECIAL COMMERCIAL ZONE AND C-1B, PEDESTRIAN COMMERCIAL ZONE, TO PR-PARK AND RECREATIONAL ZONE; PLUS SITE PLAN AND SITE PLAN MODIFICATION APPROVAL FOR THE VIENNA TOWN GREEN, A PROPOSED DOWNTOWN VIENNA PARK FACILITY LOCATED AT 144 MAPLE AVENUE, EAST., FILED BY CATHERINE SALGADO, DIRECTOR OF PARKS & RECREATION AND AGENT FOR THE TOWN OF VIENNA, AND THE NORTHERN VIRGINIA REGIONAL PARK AUTHORITY, OWNERS.

It was moved to set the date of June 19, 2006 for conducting a public hearing on a proposed change in zoning from C-1A, Special Commercial Zone and C-1B, Pedestrian Commercial Zone to PR-Park and Recreational Zone, and Site Plan and Site Plan Modification approval for the Vienna Town Green, a proposed Downtown Vienna park facility located at 144 Maple Avenue, East.

Motion: Kelleher
Second: Polychrones
Carried unanimously – Poll vote

Voting Aye: Cole, Kelleher, Lovelace, Polychrones, Robinson,
Verinder, Mayor Seeman



It was moved to adjourn.

Motion: Robinson
Second: Cole
Carried unanimously



The Regular Meeting of Council adjourned at 9:06 P.M.

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