Agenda

Invocation: Ms. Carol Dunlap Scruggs, of the Local Spiritual Assembly of the Baha’is of the Town of Vienna.


Pledge of Allegiance to the Flag of the United States of America


1. Roll Call


1A. Appointment of new Town Clerk, Melanie J. Clark


2. Approval of the Minutes: Regular Council Meeting and five Public Hearings of May 11, 2009, Regular Meeting and three Public Hearings of May 18, 2009, Regular Meeting and two Public Hearings of June 1, 2009 and the Regular Meeting of June 15, 2009.



3. Receipt of petitions and communications from the public. Opportunity for members of the public to request Council consideration of items not already listed on the Agenda. Public commentary is limited to five (5) minutes.



4.
A. Presentation by CrisisLink, an organization dedicated to reducing the frequency of suicide attempts and deaths, and the pain for those affected by suicides of loved ones.
B. Report of Special Committees or Town Officials
C. Report and Inquiries of Council Members
D. Report of the Town Manager
E. Report of the Mayor
F. Proposals for Additional Items to the Agenda




5. PUBLIC HEARING ON PROPOSED DOGWOOD STREET, S.W. SIDEWALK PROJECT.
(The Sidewalk Task Force recommended construction of a sidewalk on Dogwood Street, S.W. between Center Street and Cottage Street, S.W. and this Public Hearing is being held to allow property owners to provide input on the project.)

Approved construction of sidewalk on the north side of Dogwood Street.




6. PUBLIC HEARING ON AN APPEAL OF A DECISION OF THE BOARD OF ARCHITECTURAL REVIEW TO DENY APPROVAL OF A FAÇADE SIGN WITH LOGO FOR HSBC BANK, TO BE LOCATED AT 214 MAPLE AVENUE WEST, (DOCKET NO. BAR-41-09) IN THE C-1A SPECIAL COMMERCIAL ZONING DISTRICT; FILED BY JOHN KELLY OF DMS SIGN CONNECTION, INC.
(Council will conduct a Public Hearing in consideration of the applicant’s appeal for a sign with the company logo on it.)

Decision of the Board of Architectural Review overruled, Sign with logo approved.




7. PUBLIC HEARING ON PROPOSED AMENDMENTS TO THE TOWN CODE, CHAPTER 21, VIENNA BIKEWAY PLAN, ARTICLE 2, RIDING ON SIDEWALKS, SECTION 21-10, ADDING NEW SUBSECTION (e) AND CLARIFYING THE OBLIGATIONS OF BICYCLISTS RIDING ON SIDEWALKS AND BIKEPATHS.
(Council to conduct a Public Hearing in consideration of new language in the Town Code, mainly to require bicyclists to stop, yield, or otherwise follow posted signs at all intersections, crosswalks, or street crossings.)
Decision deferred; to be considered by the Bikeway Advisory Committee.




8. REQUEST APPROVAL TO RIDE FAIRFAX COUNTY CONTRACT RQ09-997736-42D FOR THE POLICE DEPARTMENT TO PURCHASE FOUR PANASONIC LAPTOP COMPUTERS AND THE NECESSARY ASSOCIATED EQUIPMENT, FROM GTSI CORPORATION AT A TOTAL COST OF $23,203.48.
(This request is for replacement of some of the specialized computers put into service in the police vehicles, as part of the CAD/RMS project.)

Approved.




9. REQUEST FOR ACCEPTANCE OF $24,300.00 AWARDED TO THE VIENNA POLICE DEPARTMENT UNDER THE DEPARTMENT OF MOTOR VEHICLES (DMV) 2010 NATIONAL HIGHWAY TRAFFIC ADMINISTRATION PASS-THROUGH GRANT.
(This DMV grant includes a $4,050.00 matching contribution by the Town.)

Approved.




10. REQUEST APPROVAL TO RIDE ARLINGTON COUNTY CONTRACT 88-09, “WATER MAIN MAINTENANCE” WITH E.E. LYONS CONSTRUCTION COMPANY, INC. TO INSTALL FOUR SECTIONS OF WATER MAIN, IN AN ESTIMATED AMOUNT OF $169,666.50.
(Council consideration to use this local government contract to perform water system improvements in a residential area of Northwest, Vienna, to improve water circulation and quality.)

Approved.




11. REQUEST APPROVAL TO RIDE ARLINGTON COUNTY CONTRACT 88-09, “WATER MAIN MAINTENANCE” WITH E.E. LYONS CONSTRUCTION COMPANY, INC. TO INSTALL THE FREDERICK STREET AND NUTLEY STREET WATER BOOSTER PUMPING STATIONS, AND TO APPROPRIATE $66,780.00 IN FUNDING FOR THE WORK.
(Council consideration to use this contract for the specialized installation of two pre-manufactured water booster pumping stations, on order to circulate the drinking water in the elevated tanks.)

Approved.




12. REQUEST APPROVAL TO USE SAGRES CONSTRUCTION UNDER IFB 05-10, “ANNUAL CONTRACT FOR GENERAL CONSTRUCTION SERVICES,” FOR THE KNOLL STREET, N.W. STREET AND SIDEWALK PROJECT.
(VDOT has authorized construction of a small, previously designed curb, gutter, and sidewalk project between Jade Court and Lewis Street, N.W. to ease flooding of private property. The
VDOT Revenue Sharing Program will reimburse 50% of the construction costs after the work is completed.)

Approved.




13. COUNCIL MAY VOTE ON THE NEXT SEVEN ITEMS AS A “CONSENT AGENDA.”
ANY ITEM MAY BE REMOVED FROM THIS GROUPING AND CONSIDERED SEPARATELY IF DESIRED BY ANY OF THE COUNCIL MEMBERS.
THESE ITEMS ARE ROUTINE IN NATURE, TYPICALLY APPROVED ON AN ANNUAL BASIS, OR PREVIOUSLY CONSIDERED BY COUNCIL.
ALL ITEMS ARE FOR THE DEPARTMENT OF PUBLIC WORKS.


13-A Request authorization for silt removal by Sagres Construction Corporation, estimated cost $54,660.79

13-B Award IFB 10-02, Asphalt Repair and Remarking, to Espina Paving, estimated cost $58,855.00

13-C Authorization to ride Fairfax County contract for motor oils, transmission fluid, greases and related items, with Tilley Chemical Company, estimated cost $20,000.00.

13-D Award IFB 10-05, Asphalt Hot Mix, to National Asphalt Manufacturing Corp., estimated cost $288,500.00.

13-E Continue riding Fauquier County Government and Public Schools contract for Labor Agency Services, with Labor ready Mid-Atlantic, estimated cost $31,128.60.

13-F Continue riding City of Chesapeake, VA. contract for sodium chloride (rock salt) with International Salt Company, estimated cost $50,862.00.

13-G Approval to ride IFB 05-10 with Sagres Construction Corp. for concrete repair and maintenance, estimated cost $198,788.00.


All items were Approved.





14. REQUEST APPROVAL TO AWARD JANITORIAL SERVICES CONTRACT , IFB 10-01, TO BLUE CHIP SERVICE, INC. IN AN ESTIMATED AMOUNT OF $30,702.00
(Council consideration to award a janitorial services contract for Town Hall and Police Facilities to the lowest responsive and responsible bidder.)

Approved.




15. REQUEST APPROVAL TO PUBLISH THE DELINQUENT REAL ESTATE PROPERTY TAX LIST AND TRANSMIT IT TO FAIRFAX COUNTY.
(Council consideration of the annual delinquent real estate property tax list, pursuant to Sections 58.1-3921 and 58.1-3928 of the Code of Virginia.)

Approved.




16. ADOPTION OF A REVISION TO THE TOWN CODE, CHAPTER 1, GENERAL PROVISIONS, SECTION 1-12, SCHEDULE OF FEES, BY ADDING A FEE FOR PORTABLE STORAGE CONTAINERS.
(This amendment to add a $25.00 fee for each permit obtained for the use of a portable storage container was approved after a duly advertised public hearing in July 2009.)

Approved.




17. SET DATE FOR PUBLIC HEARING ON A PROPOSED AMENDMENT TO THE TOWN CODE, CHAPTER 11, PERSONNEL, ARTICLES 1, 2, AND 4.
(Council consideration to conduct a public hearing on September 14, 2009.)

Public Hearing scheduled for September 14, 2009.

Attachment

This agenda attachment contains supporting materials for the requests made at this meeting.
Attachments are in PDF format, and require the free Adobe reader (www.adobe.com).
Click to view the attachment

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