Agenda

Invocation: Mr. Stanley Marek of the Town of Vienna Baha’i Community.


Pledge of Allegiance to the Flag of the United States of America


1. Roll Call


2. Approval of the Minutes: Regular Meeting of April 20, 2009.


3. Receipt of petitions and communications from the public. Opportunity for members of the public to request Council consideration of items not already listed on the Agenda. Public commentary is limited to five (5) minutes.




4.
A. Community Enhancement Commission to present a Beauty Award to the Connell Residence, 962 Nicholas Court S.E.
B. Report of Special Committees or Town Officials
C. Report and Inquiries of Council Members
D. Report of the Town Manager
E. Report of the Mayor
F. Proposals for Additional Items to the Agenda




5. PUBLIC HEARING ON THE PROPOSED REVISION TO THE TOWN CODE, SCHEDULE OF FEES, AS CODIFIED AT SECTION 1-12.
(Council to conduct a Public Hearing for the consideration of this Code amendment, which goes along with a previous Code amendment to “regulate and permit” the use of portable storage containers on residential properties.)

Approved.




6. HISTORIC VIENNA, INC. REQUEST APPROVAL TO APPLY FOR A STATE AND NATIONAL HISTORIC DESIGNATION FOR THE FREEMAN HOUSE AND THE LITTLE LIBRARY.
(Council consideration to approve and submit the application forms to the Virginia Department of Historic Resources in Richmond, Virginia.)

Approved.




7. REQUEST APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN FAIRFAX COUNTY AND THE TOWN OF VIENNA, TO RESTORE AND STABILIZE A PORTION OF WOLFTRAP CREEK.
(Wolftrap Creek was chosen for stream restoration by the Fairfax County Stormwater Planning Division in cooperation with the Vienna Department of Public Works. The Fairfax County Stormwater Management Branch of the Department of Public Works and Environmental Services will pay for the design and construction of the project.)

Approved.




8. REQUEST AUTHORIZATION TO RELEASE THE ORIGINAL LETTERS OF CREDIT TO AYRHILL HOMES, LC/ BFR CONSTRUCTION, AND TO ACCEPT THE PUBLIC IMPROVEMENTS AT THE SUBDIVISIONS LISTED BELOW WHICH HAVE ALL BEEN COMPLETED FOR TWO YEARS OR MORE, AND CERTIFICATE OF OCCUPANCIES HAVE BEEN ISSUED FOR EACH PROPERTY.
(Aponi Road, Redwood Corner, McHenry Heights, Kingcrest Subdivision, Katrina Hines Echols Subdivision, Onondio Subdivision.)

Approved.




9. REQUEST AUTHORIZATION FOR A SOLE SOURCE PROCUREMENT OF PROFESSIONAL ENGINEERING SERVICES FROM WHITMAN, REQUARDT AND ASSOCIATES, LLP., FOR REVISING AND RESUBMITTING THE WATER QUALITY SAMPLING PLAN TO THE VIRGINIA DEPARTMENT OF HEALTH, WHICH WILL COST THE TOWN AN ADDITIONAL $5,000.00.
(Whitman, Requardt and Associates, LLP. originally developed these plans for the Town in 2006, and would be the logical choice to execute the revisions now required by the Virginia Department of Health.)

Approved.




10. REQUEST APPROVAL OF A PROPOSAL AND $12,338.00 IN FUNDING FOR EMERGENCY PROCUREMENT OF PROFESSIONAL ENGINEERING SERVICES FROM WHITMAN, REQUARDT AND ASSOCIATES, LLP., FOR WATER BOOSTER PUMPING STATION SITE INSTALLATION DESIGN SERVICES AT THE FREDERICK STREET AND NUTLEY STREET WATER BOOSTER PUMPING STATIONS.
(Pump station installation plans must be prepared by a professional engineer and approved by the Virginia Department of Health before the work may begin, and the Town’s most qualified, senior Water and Sewer staff has not been available to lead the installation as previously planned.)

Approved.




11. REQUEST AUTHORIZATION TO RIDE COMMONWEALTH OF VIRGINIA CONTRACT PF-34305-D WITH CROSSROADS FORD OF VIRGINIA, INC. FOR THE PURCHASE OF ONE 2010 4X4 EXTENDED CAB PICKUP TRUCK IN AN ESTIMATED AMOUNT OF $17,407.00, AS A REPLACEMENT TRUCK FOR THE GENERAL MAINTENANCE DIVISION, UNDER THE APPROVED TOWN OF VIENNA VEHICLE REPLACEMENT PROGRAM.
(Council consideration to ride a state contract to purchase a new compact pickup truck.)

Approved.




12. REQUEST AWARD OF NEW CONTRACT IFB 09-11, PVC PIPE AND DUCTILE IRON WATERWORKS SUPPLIES, TO FERGUSON WATERWORKS AS THE LOWEST RESPONSIVE BIDDER, AT A COST OF $66,782.29.
(Council consideration to award this contract to a new company.)

Approved.




13. REQUEST APPROVAL TO RIDE VIRGINIA INFORMATION TECHNOLOGIES AGENCY CONTRACT VA-090202-CDWG FOR THE PURCHASE OF COMPUTER MAINTENANCE CONTRACTS FOR SERVERS SUPPORTING: CAD/RMS, POLICE MOBILES, AND TOWN E-MAIL; FOR THE 16 VEHICLE LAPTOP COMPUTERS; AND FOR THE E-MAIL SPAM FIREWALL SOFTWARE. IT IS ALSO REQUESTED THAT APPROVAL TO RIDE THIS CONTRACT BE GRANTED FOR OTHER ASSOCIATED COMPUTER SUPPLIES.
(The systems and services covered by these maintenance contracts are essential to Police Department communications as well as all Town of Vienna staff.)

Approved.




14.A, 14.B, 14.C, and 14.D
COUNCIL WILL VOTE ON THE NEXT FOUR ITEMS, IDENTIFIED AS 14 A, B, C, AND D, AS A “CONSENT AGENDA.” HOWEVER, ANY ITEM MAY BE REMOVED FROM THIS GROUPING AND CONSIDERED SEPARATELY IF DESIRED BY COUNCIL. ALL FOUR ITEMS ARE ON-GOING CONTRACTS NORMALLY APPROVED FOR THE POLICE DEPARTMENT ON A YEARLY BASIS:


14.A.
REQUEST APPROVAL FOR THE PURCHASE OF THE STANDARD SOFTWARE MAINTENANCE AGREEMENT (SSMA) FOR THE COMPUTER AIDED DISPATCH, LAW ENFORCEMENT RECORDS MANAGEMENT AND MOBILE DATA SYSTEM, FROM NEW WORLD SYSTEMS CORPORATION, AT A TOTAL COST NOT TO EXCEED $52,058.00.

14.B.
REQUEST APPROVAL FOR THE POLICE DEPARTMENT TO RIDE ARLINGTON COUNTY CONTRACT #45-09 FOR THE LEASE OF VEHICLES, AND COMMONWEALTH OF VIRGINIA CONTRACT #C600005 FOR THE SHORT TERM RENTAL OF VEHICLES, FROM ENTERPRISE LEASING COMPANY, IN AN AMOUNT NOT TO EXCEED $12,000.00.

14.C.
REQUEST APPROVAL TO RIDE COMMONWEALTH OF VIRGINIA CONTRACT # 2000101-09VAPP FPR THE PURCHASE OF POLICE UNIFORMS AND ACCESSORIES IN AN AMOUNT NOT TO EXCEED $35,000.00.

14.D.
REQUEST FOR EXTENSION OF IFB 06-12, POLICE DEPARTMENT RADIO MAINTENANCE AGREEMENT, FOR FISCAL YEAR 2009-2010, IN A TOTAL AMOUNT NOT TO EXCEED $16,000.00.


All four consent agenda items were Approved.





15. REQUEST APPROVAL TO ACCEPT THE FISCAL YEAR 2009 U.S. DEPARTMENT OF JUSTICE – TECHNOLOGY PROGRAM GRANT IN THE AMOUNT OF $160,000.00.
(Congressman Gerald E. Connolly has informed the Town of Vienna that it will receive these funds from the Fiscal Year 2009 Omnibus Appropriations Act.)

Approved.




16. REQUEST FOR SOLE SOURCE RENEWAL OF FINANCIAL SYSTEM SOFTWARE AND HARDWARE SUPPORT BY SUNGARD /PENTAMATION ENTERPRISES, INC. AT AN ESTIMATED COST NOT TO EXCEED $35,900.00 FOR FISCAL YEAR 2009-2010.
(Council consideration to continue using the company who designed, manufactured, installed, and currently maintains the Town’s computerized financial system.)

Approved.




17. REQUEST APPROVAL FOR THE DEPARTMENT OF PUBLIC WORKS TO SPEND AN ESTIMATED $125,000.00 OF FUNDS WHICH WERE APPROVED IN THE FISCAL YEAR 2009-2010 BUDGET TO PURCHASE ASPHALT-LIQUID, HOT MIX FOR STREET REPAIRS FROM NATIONAL ASPHALT MANUFACTURING COMPANY.
(Council consideration to spend funds which have already been earmarked to purchase asphalt for street repairs, as needed.)

Approved.




18. SET DATE FOR PUBLIC HEARING ON PROPOSED AMENDMENTS TO THE TOWN CODE, CHAPTER 21, VIENNA BIKEWAY PLAN, ARTICLE 2, RIDING ON SIDEWALKS, SECTION 21-10, ADDING NEW SUBSECTION (E) AND CLARIFYING THE OBLIGATIONS OF BICYCLISTS RIDING ON SIDEWALKS AND BIKEPATHS.
(Request to set Public Hearing on August 17, 2009.)

Public Hearing set for August 17, 2009.




19. APPOINTMENT OF TOWN OFFICIALS FOR FISCAL YEAR 2009-2010.
(Re-appointment of the Town Manager, Town Attorney, and Town Treasurer. (Appointment of a new Town Clerk will be deferred until a later date.)

Approved.

Attachment

This agenda attachment contains supporting materials for the requests made at this meeting.
Attachments are in PDF format, and require the free Adobe reader (www.adobe.com).
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