Agenda

Invocation: Councilman Michael J. Polychrones





Pledge of Allegiance to the Flag of the United States of America





1. Roll Call





2. Approval of the Minutes: Regular Council Meeting of May 21, 2007





3. Receipt of petitions and communications from the public. Opportunity for members of the public to request Council consideration of items not already listed on the Agenda. Public commentary is limited to five (5) minutes.





4.
A. Report of Special Committees or Town Officials
B. Report and Inquiries of Council Members
C. Report of the Town Manager
D. Report of the Mayor
E. Proposals for Additional Items to the Agenda






5. PUBLIC HEARING ON A PROPOSED INCREASE IN THE WATER AND SEWER RATES FOR THE FISCAL YEAR BEGINNING JULY 1, 2007.
(Public Hearing and consideration to raise the water and sewer rates.)

Public Hearing closed; rates adopted as proposed.






6. REQUEST FOR APPROVAL OF PROJECT AND FUNDING FOR THE TOWN / BUSINESS LIAISON COMMITTEE’S RIBBON CUTTING CEREMONIES FOR NEW BUSINESSES IN TOWN.
(Council consideration of the committee’s idea to welcome and publicize each new business with a ribbon cutting ceremony.)

Approved.






7. APPROVAL OF TRANSFER OF FUNDS AND DONATION TO JAMES MADISON HIGH SCHOOL, FOR CONSTRUCTION OF A SYNTHETIC TURF FIELD.
(Council consideration to donate funds toward the construction of a synthetic turf field on high school property.)

Approved.






8. AUTHORIZATION TO EXTEND IFB 05-10, ANNUAL CONTRACT FOR GENERAL CONSTRUCTION SERVICES, WITH SAGRES CONSTRUCTION CORPORATION FOR THE SECOND OF FOUR POSSIBLE ONE-YEAR EXTENSIONS, AS PROVIDED IN THE TERMS OF THE CONTRACT, WITH AN ESTIMATED TOTAL COST OF $4,471,434.00 OVER THE LIFE OF THE CONTRACT, IF IT CONTINUES FOR ALL FOUR YEARS.
(Council consideration to stay with Sagres Construction Corporation for some of the Town’s various construction projects.)

Approved.






9. REQUEST AUTHORIZATION TO PURCHASE TRAFFIC SIGNAL EQUIPMENT FROM A SOLE SOURCE SUPPLIER, J.O. HERBERT COMPANY, INC. AND TO EXPEND FISCAL YEAR 2007-2008 BUDGETED FUNDS IN AN ESTIMATED AMOUNT OF $25,000.00, CONTINGENT UPON APPROVAL OF THE FISCAL YEAR 2007-2008 BUDGET.
(Council consideration to use this sole source supplier, who is the only supplier of ‘Peek Traffic Equipment’ in the middle Atlantic area that meets the Town’s specifications.)

Approved.






10. REQUEST AUTHORIZATION TO PURCHASE PRECISION SOLAR TRAFFIC SIGNAL EQUIPMENT FROM A SOLE SOURCE SUPPLIER, ATLANTIC TECHNICAL SALES, AND TO EXPEND FISCAL YEAR 2007-2008 BUDGETED FUNDS, CONTINGENT UPON APPROVAL OF THE FISCAL YEAR 2007-2008 BUDGET, WITH AN ESTIMATED COST OF $25,000.00.
(Council consideration to use this sole source supplier, who is the only supplier in the middle Atlantic area who carries this equipment which is compatible with the Town’s traffic signal system.)

Approved.






11. AUTHORIZATION TO CONTINUE USING ACE TEMPORARIES, INC. AS A SOLE SOURCE PROVIDER FOR TEMPORARY LABORERS FOR THE SANITATION DEPARTMENT, AND AUTHORIZATION TO EXPEND APPROVED FISCAL YEAR 2007-2008 BUDGETED FUNDS, CONTINGENT UPON APPROVAL OF THE FISCAL YEAR 2007-2008 BUDGET, WITH AN ESTIMATED COST OF $20,000.00.
(Council consideration to continue using the same company to supply temporary sanitation workers on an as needed basis.)

Approved.






12. REQUEST AUTHORIZATION FOR ADDITIONAL APPROVED FISCAL YEAR 2006-2007 BUDGETED FUNDS WITH AN ESTIMATED COST OF $4,236.78 TO NORTHERN VIRGINIA SUPPLY, INC. UNDER FAIRFAX COUNTY CONTRACT BL05-742702-23B, LUBRICANTS, OILS, AND GREASES, AND BL03-621219-23F, EMERGENCY VEHICLE LIGHTING, SUPPLIES, ETC.
(Council consideration to approve expenditures for vehicle equipment, replacement lights, transmission fluid, etc. out of the current fiscal year’s budget.)

Approved.






13. REQUEST AUTHORIZATION FOR ADDITIONAL APPROVED FISCAL YEAR 2006-2007 BUDGETED FUNDS WITH AN ESTIMATED COST OF $3,000.00 FOR HOT/ COLD ASPHALT MIX, FROM SUPERIOR PAVING CORPORATION.
(Council consideration to approve expenditures for hot /cold Asphalt Mix, out of this year’s budget.)

Approved.






14. REQUEST TO RENEW IFB 06-05 WITH SILVER COMMUNICATIONS, IN AN AMOUNT NOT TO EXCEED $15,660.00, FOR THE VIENNA DEPARTMENT OF PARKS AND RECREATION QUARTERLY BROCHURE.
(Council consideration to award a contract renewal for the second year on a possible four year contract, beginning July 1, 2007.)

Approved.






15. REQUEST TO RENEW IFB 04-08 WITH QUALITY TREE CARE, FOR TREE MAINTENANCE AND REMOVAL, IN AN AMOUNT NOT TO EXCEED $25,000.00 FOR THE FISCAL YEAR BEGINNING JULY 1, 2007.
(Council consideration to award a contract renewal for the fourth and final year on this contract.)

Approved.






16. CONSENT AGENDA: RENEWALS OF EXISTING CONTRACTS AND REQUESTS TO EXPEND FUNDS FOR ROUTINE GOODS AND SERVICES IN THE DEPARTMENT OF PUBLIC WORKS HAVE BEEN GROUPED TOGETHER IN ORDER TO SIMPLIFY THE AWARD PROCESS.

16-1 Aftermarket Automotive Parts and General Repair Services; expend approved 2007-2008 budgeted funds, under Fairfax County COG contract.
16-2 Automotive Original Equipment Manufacturer (OEM) parts, service, and warranty work; continue Fairfax County COG contract and expend approved 2007-2008 budgeted funds.
16-3 Department of Transportation Traffic Signs, Sheeting, Barricades, Cones, Sign Machine materials, etc.; continue Fairfax County COG contract and expend approved 2007-2008 funds.
16-4 Gravel, Stone, and Sand for roadwork; continue Fairfax County COG contract and expend approved 2007-2008 budgeted funds.
16-5 Commercial Trash Service for condominium units; expend approved 2007-2008 budgeted funds, under a contract approved last November.
16-6 Recyclable Material Processing; extend current contract and expend approved 2007-2008 budgeted funds.
16-7 Janitorial Services for Town Hall and the Police Station; expend approved 2007-2008 budgeted funds for a contract which was renewed in March 2007.
16-8 Industrial Supplies, HVAC Supplies, and Lamps; expend approved 2007-2008 budgeted funds on a current contract.
16-9 Uniforms, Clothing, and Accessories; expend approved 2007-2008 budgeted funds under a current Commonwealth of Virginia COG Contract.
16-10 Uniform Rental and Laundering Services and Walk-off Mats; expend approved 2007-2008 budgeted funds under an approved COG contract.
16-11 Underground Utility Marking; under current Arlington County, Virginia COG contract and expend approved 2007-2008 budgeted funds.
16-12 Unleaded Gasoline; continue Montgomery County, Maryland COG contract and expend 2007-2008 funds.

All Approved.






17. RECOMMENDATION TO SET DATE FOR PUBLIC HEARING ON A CHANGE IN ZONING FROM C-1, LOCAL COMMERCIAL ZONE, TO RS-12.5, SINGLE FAMILY DETACHED RESIDENTIAL ZONE, FOR A SINGLE FAMILY RESIDENCE LOCATED AT 223 TAPAWINGO ROAD, S.E., AND FILED BY LYNNE STROBEL, OF WALSH, COLUCCI, LUBELEY, EMRICH & WALSH, P.C. AGENT FOR WEDDERBURN HOMES, LC, OWNER.
(Council consideration to set a date for this Public Hearing, possibly on July 2, 2007.)

Public Hearing set for September 10, 2007.






18. RECOMMENDATION TO SET DATE FOR PUBLIC HEARING ON A CHANGE IN ZONING FROM RS-16, SINGLE FAMILY DETACHED RESIDENTIAL ZONE, TO RM-2, MULTI-FAMILY RESIDENTIAL ZONE, FOR TWO PROPOSED CONDOMINIUM BUILDINGS ON WHAT IS NOW 117 EAST STREET, S.E. AND 116 BERRY STREET, S.E., FILED BY LYNNE STROBEL, OF WALSH, COLUCCI, LUBELEY, EMRICH & WALSH, P.C., AGENT FOR AYRHILL HOMES, LLC, OWNER.
(Council consideration to set a date for this Public Hearing, possibly on July 2, 2007.)

Public Hearing set for September 10, 2007.






19. ADOPTION OF TOWN OF VIENNA FISCAL YEAR 2007-2008 BUDGET.
(Subject to further amendment, the Town budget for the next fiscal year is ready for adoption.)

Adopted.






20. RIDING ON SIDEWALKS AND BIKE PATHS; PROPOSED ORDINANCE TO AMEND THE CODE OF THE TOWN OF VIENNA, SECTION 21.10.
(This item was added to the agenda during the Council meeting.)
Referred to the Transportation Safety Commission for review and recommendation.

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