Agenda

REGULAR COUNCIL MEETING
TOWN OF VIENNA, VIRGINIA
SEPTEMBER 13, 2004 - 8:00 P.M.


Invocation: Reverend Craig Burns, Vienna Assembly of God, 100 Ayrhill Avenue N.E.


Pledge of Allegiance to the Flag of the United States of America



1. Roll Call



2. Approval of the Minutes: Regular Council Meeting of August 16, 2004



3. Receipt of petitions and communications from the public. Opportunity for members of the public to request Council consideration of items not already listed on the Agenda.



4.
A. Report of Special Committees or Town Officials
B. Report and Inquiries of Council Members
C. Report of the Town Manager
D. Report of the Mayor
E. Proposals for Additional Items to the Agenda




5. PROCLAMATION IN RECOGNITION OF THE 60TH ANNIVERSARY OF THE VIENNA ASSEMBLY OF GOD CHURCH
In appreciation of the Vienna Assembly of God Church at 100 Ayrhill Avenue N.E., Vienna, Virginia, and in recognition of its 60th anniversary on October 24, 2004.
(Adopted.)




6. RECOMMENDATION FROM THE TRANSPORTATION SAFETY COMMISSION FOR TRAFFIC CALMING AT LOUISE ARCHER ELEMENTARY SCHOOL.
At the request of the Principal of Louise Archer Elementary School, the T.S.C. recommends installation of “Do Not Enter” signs on both sides of the bus lane exit near Knoll Street, and a raised crosswalk at the Nutley/ Knoll Street intersection.
(Approved.)




7. CAPITOL HOLIDAY TREE POWER POINT PRESENTATION AND REQUEST FOR SUPPLEMENTAL BUDGET ALLOCATION, NOT TO EXCEED $5,000.00.
The Holiday Tree which is displayed on the grounds of the U.S. Capitol has been chosen from the state of Virginia this year, and Vienna has been chosen as a Host Town and the last stop before the tree arrives at the Capitol. When the tree arrives in Vienna on December 5th, the Town is planning a 2 hour, family oriented celebration on Church Street.
(Approved.)




8. REQUEST TO RIDE A FAIRFAX COUNTY CONTRACT FOR THE PURCHASE OF A NEW RIDING LAWN MOWER FOR THE PARKS AND RECREATION DEPARTMENT.
The Parks and Recreation Department recommends replacing an old John Deere riding mower with a Toro Z Master ZRT, 72 inch riding mower at a cost not to exceed $8,451.12, from Scott’s Turf Equipment, under Fairfax County Contract #BL02-536145-23J.
(Approved.)




9. REQUEST FOR APPROVAL OF 403 CREEK CROSSING ROAD, N.E. AS A TOWN OF VIENNA DESIGNATED HISTORIC SITE.
The home, “Maple Shade”, was built between 1890 and 1891 by Mr. Asa Dyer using wood milled from Hunter’s Mill and Mr. Stuart’s Sawmill. Author Charlton Ogburn was one of the former owners. Historic Vienna, Inc. has reviewed and recommended acceptance of the application for historic status.
(Approved.)




10. REQUEST AUTHORIZATION TO PURCHASE SIXTEEN DS-3000 (ELA260) EXTERNAL MOUNT WITH VIBRAWALK 2 PUSHBUTTON, VIB, ARROW AND POLE LOCATORS FROM ATLANTIC TECHNICAL SALES.
The Department of Public Works requests authorization to expend Fiscal Year 2004-2005 approved budgeted funds to purchase these specialized devices that are part of the traffic signals. Atlantic Technical Sales is the only known manufacturer.
(Approved.)




11. APPROVAL TO RIDE COUNCIL OF GOVERNMENTS CONTRACT WITH FAIRFAX COUNTY, AS THE LEAD JURISDICTION FOR THE COOPERATIVE PURCHASE OF ASPHALT-LIQUID, HOT AND COLD MIX.
Fairfax County Contract BL03-597859-12A was awarded to two different vendors based on driving distance from various jurisdictions in order to keep asphalt at a high temperature (280 F to 300 F) for placement, and to reduce wasted driving time going to and from an asphalt plant.
(Approved.)




12. REQUEST TO PURCHASE INVENSYS WATER METERS FROM HUGHES SUPPLY, INC.
Hughes Supply Inc. of Roanoke, Virginia has been approved as a sole source supplier of Invensys water meters. The Department of Public Works requests approval to expend Fiscal Year 2004-2005 budgeted funds, with an estimated cost of $50,000.00.
(Approved.)




13. AUTHORIZATION TO CONTINUE RIDING STAFFORD COUNTY CONTRACT FOR WORK UNIFORM RENTAL SERVICE, RUGS, DUST MOPS AND ACCESSORIES.
The Department of Public Works requests approval to expend Fiscal Year 2004-2005 budgeted funds and continue riding Stafford County, Virginia Contract # 519032 for the above mentioned items, with an estimated cost of $21,170.00.
(Approved.)




14. APPROVAL TO RIDE COUNCIL OF GOVERNMENTS CONTRACT WITH WASHINGTON METROPOLITAN AREA TRANSIT AUTHORITY AS THE LEAD JURISDICTION FOR THE COOPERATIVE PURCHASE OF DIESEL FUEL FROM MANSFIELD OIL COMPANY.
The Department of Public Works requests authorization to expend approved Fiscal Year 2004-2005 budgeted funds and extend the C.O.G. contract for diesel fuel, with an estimated cost of $35,000.00.
(Approved.)




15. ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR THE VIENNA MARKET PLACE; 201, 203, 205, 207, 209, 211, AND 213 MAPLE AVENUE EAST.
The Department of Public Works recommends acceptance of the public improvements into the Town’s system for maintenance, and release of J. Donegan Company’s original letter of credit, retaining 10% of the original bond for a period of two years for future maintenance.
(Approved.)




16. RECOMMENDATION TO AWARD CONTRACT TO THE TOWN AUDITORS FOR PROFESSIONAL SERVICES TO ASSIST IN STUDY OF LONG-TERM WATER PURCHASE SOURCES AND MODEL TO PROJECT RATE IMPACTS.
In light of the rising cost of wholesale water purchases and as requested by Council, staff has started a feasibility study of alternatives to current water purchase arrangements.
(Approved.)




17. CONSIDERATION OF A POLICY AUTHORIZING PETTY CASH FUNDS.
The Finance Department requests authorization to establish two more petty cash funds to be set up and administered; one at the Community Center, and one at the Police Department.
(Approved as recommended.)

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